Privacy Policy

Effective Date: January 1st, 2025

Thank you for visiting the website of VinayVision (the “Agency,” “we,” “us,” or “our”). We are a digital marketing agency registered and operating in Florida, United States, primarily serving businesses located within the United States. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website Vinayvision.com (the “Site”) or interact with us through our contact or job application forms. By using the Site or submitting information to us, you agree to the terms of this Privacy Policy.

Regional Specific Notice

We do not specifically target residents of California or the European Union (EU)/European Economic Area (EEA). However, if you are a resident of California or the EU/EEA and submit information to us (e.g., via our forms), we will honor your rights under applicable laws, including the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR), to the extent they apply.

Contact Information

For any questions about this Privacy Policy or our practices, please contact us at admin@vinayvision.com.

Information We Collect

We collect personal information voluntarily provided through our Site’s contact form or job application form, including:

• Contact Information: Your name and email address.
• Message Content: Any details you choose to include, such as inquiries about our services, job application details (e.g., résumé summaries, work experience), phone numbers, LinkedIn profiles, addresses, or other relevant information.
• Job Application Information: Additional details provided in support of a job application, such as qualifications or references.

We do not collect any other personal information unless provided voluntarily. Our Site does not have user logins, accounts, or automated tracking beyond essential functionality (e.g., no cookies for tracking purposes unless specified otherwise).

We may also collect non-personal information automatically, such as your IP address, browser type, and device information, to improve Site performance and security.

How We Use Your Information

The information you provide is used for the following purposes:

• To respond to inquiries about working with us or our services.
• To process and evaluate job applications.
• For internal business purposes, such as communicating with you, fulfilling requests, and maintaining records.
• To comply with legal obligations, including tax and regulatory requirements.

We do not use your information for marketing purposes without your explicit consent.

How We Share Your Information

We do not sell, rent, or share your personal information with third parties for their marketing purposes. We may disclose your information in the following circumstances:

• Service Providers: To trusted cloud storage services or email providers that assist us in storing and managing data. These providers are contractually obligated to protect your information and use it only for the services they provide to us.
• Legal and Compliance Reasons: If required by law, such as in response to a subpoena, court order, or government request; to protect our rights, property, or safety; or to prevent fraud or illegal activities.
• Business Transfers: In the event of a merger, acquisition, or sale of all or part of our assets, your information may be transferred as part of that transaction.
  
  

Data Storage and Security

Your information is stored in secure cloud services and our business email system. We implement reasonable administrative, technical, and physical safeguards to protect your data from unauthorized access, loss, misuse, or alteration. Despite these efforts, no method of transmission over the internet or electronic storage is completely secure.

Data Retention

We retain your personal information only as long as necessary for the purposes outlined in this Privacy Policy or as required by law. Retention periods include:

• Contact form submissions and job applications: Typically up to 1 year.
• Client-related information: Such as contracts or financial details, retained for up to 7 years as required by US federal and Florida state laws.

We conduct a formal yearly review to delete unnecessary data, such as outdated emails or applications no longer relevant. After the retention period, we securely delete or anonymize your information.

Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information:

• Access and Correction: Request access to or correction of your data.
• Deletion: Request deletion of your data, subject to legal retention requirements.
• Opt-Out: If we ever use your data for direct marketing (which we currently do not), you can opt out at any time.

California residents under the CCPA have the right to know what personal information we collect, request deletion, and opt out of any sale (though we do not sell data). We do not discriminate for exercising these rights.

EU/EEA residents under the GDPR have rights to access, rectification, erasure, restriction, portability, and objection. Our lawful basis for processing is typically your consent or legitimate interests (e.g., responding to your inquiry).

To exercise these rights, contact us at admin@vinayvision.com. We will respond within a reasonable timeframe (e.g., 30-45 days, depending on the law). We may verify your identity before processing requests.

Children’s Privacy

Our Site is not intended for children under 18 years of age. We do not knowingly collect personal information from children. If we learn we have collected such information, we will delete it promptly.

International Users

Our Site is hosted in the United States and subject to US laws. If you access the Site from outside the US, your information may be transferred to and stored in the US. By using the Site, you consent to this transfer and processing in accordance with US laws, which may differ from those in your country.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will post the updated version on our Site with a revised “Effective Date.” Your continued use of the Site after changes constitutes acceptance of the updated policy.

Contact Us

For any privacy-related inquiries, requests, or concerns, please email us at admin@vinayvision.com.

This Privacy Policy is governed by the laws of the State of Florida, United States, without regard to conflict of law principles.